Employee Scheduling Overview
Snap Schedule brings you visual scheduling tools, a plentiful feature set, reporting
power, and modern Microsoft Office® user interface.
Spend less time creating and publishing schedules
The more time you spend on scheduling, the less time you spend on more value added
tasks or working directly with your employees and customers. Snap Schedule gives
you an easy-to-use graphical user interface and powerful tools that make scheduling,
editing information, analyzing data, and distributing schedules easy and simple.
Reduce labor costs
Snap Schedule lets you accurately track and forecast employee absences and staffing
needs. It warns you of scheduling conflicts and helps you minimize over-staffing,
which in turn reduces payroll costs.
Ensure adequate shift coverage
The Shift Coverage Planner displays the number of people scheduled by position,
skill, or assignment reason for each shift and lets you quickly see any over/under
staff condition while making shift assignments. Snap Schedule automatically computes
and displays the assigned head counts and variances for comparison with the required
head counts.
Know instantly where employees are assigned
No need to flip through pages of paper to see absentees, on-call, training, or overtime
situations. And if there’s ever any question about coverage, you can show shift
and rotation scheduling for any date and location.
Schedule breaks and tasks to be performed in each shift
Within a shift assignment, you can schedule and specify which tasks (duties) an
employee will perform or when the employee can take breaks.
Save time and speed up shift rotations with pre-designed schedule plans
Snap Schedule comes with pre-designed
schedule plans for compressed work week, 8, 10, 12, and 24 hour fixed and
rotating work schedules that meet scheduling needs for virtually all shift-based
businesses. You can preview shiftwork schedules and adapt them to fit your unique
requirements.
Keep scheduling and employee information in one place for easy access
It’s easy to insert ID photo into employee records as well as contact information,
authorized work locations, skills, availability, and work hour constraints. Use
the 25 custom fields to store anything you like – from employment history such as
start dates, review dates, training dates, certification renewal dates to radio
call handles.
Quickly and efficiently fill a shift or find a substitute
Find the right employees based on position, skills, availability, labor cost, work
hour limits, seniority, and other criteria.
Easily assign shifts, mark time off, move or copy assignments with a simple drag
& drop
Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time
off, and on calls, are all supported. You can schedule with confidence because Snap
Schedule automatically alerts you to any scheduling conflicts. You can instantly
see the impact of scheduling changes because Snap Schedule updates total hours and
coverage data in real-time.
Reduce the time to track and assign employee training, vacation and time off requests
You can define as many time-off reasons as you like and simply drag and drop a reason
onto the schedule planner to mark when an employee will be on training or absent.
Snap Schedule keeps you up to date on who will not be coming in to work and why.
Its comprehensive reports provide details on planned vacation, training, and time
off hours for any time period you select.
Compile time sheet data and pass the information to payroll
Adjust the shift scheduled start and end time to reflect the actual time worked
and automatically report the hours and costs. Add notes and reasons to record or
explain deviations.