Employee Scheduling Overview

Snap Schedule brings you visual scheduling tools, a plentiful feature set, reporting power, and modern Microsoft Office® user interface.

Spend less time creating and publishing schedules

The more time you spend on scheduling, the less time you spend on more value added tasks or working directly with your employees and customers. Snap Schedule gives you an easy-to-use graphical user interface and powerful tools that make scheduling, editing information, analyzing data, and distributing schedules easy and simple.

Reduce labor costs, foresee and avoid overtime

Snap Schedule lets you accurately track and forecast employee absences and staffing needs. It warns you of scheduling conflicts and helps you minimize over-staffing, which in turn reduces payroll costs. As you are making shift assignments, Snap Schedule automatically sums up employees’ work hours, calculates overtime, on-call, time off, and shift premium pays, and provides detailed cost reports so you know instantly if your are on budget.

You can specify how overtime pay is computed for work hours in excess of: (a) certain hours per workday, (b) certain hours per work period, or (c) a combination of both. Snap Schedule supports all common work periods including the standard one-week and two-week periods; semi-monthly, monthly, six-week periods; and the four-week period that is very popular with public safety agencies such as police, law enforcement, corrections, and fire protection.

Ensure adequate shift coverage

The Shift Coverage Planner displays the number of people scheduled by position, skill, or assignment reason for each shift and lets you quickly see any over/under staff condition while making shift assignments. Snap Schedule automatically computes and displays the assigned head counts and variances for comparison with the required head counts.

Know instantly where employees are assigned

No need to flip through pages of paper to see absentees, on-call, training, or overtime situations. And if there’s ever any question about coverage, you can show shift and rotation scheduling for any date and location.

Schedule breaks and tasks to be performed in each shift

Within a shift assignment, you can schedule and specify which tasks (duties) an employee will perform or when the employee can take breaks.

Save time and speed up shift rotations with pre-designed schedule plans

Snap Schedule comes with pre-designed schedule plans for compressed work week, 8, 10, 12, and 24 hour fixed and rotating work schedules that meet scheduling needs for virtually all shift-based businesses. You can preview shiftwork schedules and adapt them to fit your unique requirements.

Keep scheduling and employee information in one place for easy access

It’s easy to insert ID photos into employee records as well as contact information, authorized work locations, skills, availability, and work hour constraints. Use the 25 custom fields to store anything you like – from employment history such as start dates, review dates, training dates, certification renewal dates to radio call handles.

Quickly and efficiently fill a shift or find a substitute

Find the right employees based on position, skills, availability, labor cost, work hour limits, seniority, and other criteria.

Easily assign shifts, mark time off, move or copy assignments with a simple drag & drop

Complex shift assignments, such as split shifts, multiple shifts, paid/unpaid time off, and on calls, are all supported. You can schedule with confidence because Snap Schedule automatically alerts you to any scheduling conflicts. You can instantly see the impact of scheduling changes because Snap Schedule updates total hours and coverage data in real-time.

Reduce the time to track and assign employee training, vacation and time off requests

Use Snap Schedule to keep track of employees’ certification, training, and re-certification due dates. Snap Schedule will alert you when an employee’s skill/certification is within the specified number of days from expiration or expired.

You can define as many time-off reasons as you like and simply drag and drop a reason onto the schedule planner to mark when an employee will be on training or absent. Snap Schedule keeps you up to date on who will not be coming in to work and why. Its comprehensive reports provide details on planned vacation, training, and time off hours for any time period you select.

Compile time sheet data and pass the information to payroll

Adjust the shift scheduled start and end time to reflect the actual time worked and automatically report the hours and costs. Add notes and reasons to record or explain deviations.