Product Editions Feature Matrix
| Snap Schedule 365 | Snap Schedule Premium | Snap Schedule | |
|---|---|---|---|
| Scheduling | |||
| Schedule Creation | |||
| Erase existing data and create a blank schedule | |||
| Create a new schedule from example templates | |||
| Scheduling Types | |||
| Shift-based scheduling | |||
| Task-based scheduling | |||
| Multi-location scheduling | |||
| Skill-based scheduling | |||
| Position-based scheduling | |||
| Drag & Drop Scheduling | |||
| Drag/drop to quickly assign, move, copy, or swap shifts | |||
| Drag/drop to quickly assign, move, copy, or swap time offs | |||
| Copy data from past scheduling periods to make new schedules | |||
| Undo, add, edit, or delete shift assignments using right-click menus | |||
| Select best available employees to fill a shift based on employee's labor cost, current work load, skills, seniority, and other criteria | |||
| Adjust individual shift assignments’ start and end times | |||
| Auto Scheduling | |||
| Auto generate work schedules for user-definable schedule plans | |||
| Create schedule plans for popular 8, 9, 10, 12, and 24 hour shift patterns | |||
| Support fixed, oscillating, staggered, mixed, and rotating shift schedules | |||
| Preview generated schedules and make changes before committing | |||
| Custom plug-in support to auto generate schedules based on company specific requirements, union agreements, labor laws, and employee demographic information | |||
| Task Scheduling | |||
| Schedule tasks and breaks within an employee's shift | |||
| Show coverage (employee counts) for time intervals from 10 to 60 minutes | |||
| Show/hide tasks on task view | |||
| Reassign a task to the best available employee based on current availability, current shift assignment, punch in status, and authorization to work at the current task location | |||
| Identify time gaps within a shift when an employee has no tasks assigned | |||
| Track work hours and labor costs by task for each employee | |||
| Schedule Views | |||
| Daily View by employee with work hour and labor cost totals | |||
| Daily View by shift with coverage and work hour summary | |||
| Shift View with coverage summary by position, skill, and assignment reason | |||
| Calendar view (Weekly and Monthly) | |||
| Task View with detailed task assignments and hourly coverage summary | |||
| Task View by Task showing how well tasks are covered by the scheduled employees | |||
| Schedule outlook with daily staffing graphs and action item reminders | |||
| Working with Schedule Views | |||
| User-configurable display data for individual schedule views | |||
| Custom sort specifications for display data | |||
| Custom display filters for employees, shifts, or locations | |||
| Color coded employee positions, shifts, time off reasons, and tasks | |||
| Icons and color coded alerts for scheduling errors and conflicts | |||
| Memorized configuration settings and display preferences for each user | |||
| Schedule unlimited number of employees, shifts, and time off requests | |||
| Add reasons to shift assignments | |||
| Add notes to shift and time off assignments | |||
| Set required staffing levels by position, skill, and assignment reason for each shift | |||
| Toggle on-call/standby shift assignments | |||
| Email schedules to employees | |||
| Real-time Scheduling Conflicts Detection | |||
| Shift assignment conflicts with employee's time off | |||
| Shift assignment conflicts with a non-working day | |||
| Duplicate shift assignments for same employee | |||
| Overlapping shift assignments for same employee | |||
| Employee not authorized to work at assigned shift location | |||
| Assigned shift not applicable on selected day of the week | |||
| Shift assignment reason does not apply to assigned employee | |||
| Assigned employee has a skill that has expired | |||
| Assigned employee has a skill that is about to expire | |||
| Shift assignment conflicts with employee's availability | |||
| Not enough rest time between employee's consecutive shift assignments | |||
| Task assignment is outside of allowed time window | |||
| Task assignment starts before shift's start time | |||
| Task assignment ends after shift's end time | |||
| Duplicate task assignments for same employee | |||
| Overlapping task assignments for same employee | |||
| Employee not authorized to perform assigned task | |||
| Employee daily work hours exceed maximum limit | |||
| Employee daily work hours are below minimum limit | |||
| Employee period work hours exceed maximum limit | |||
| Employee period work hours are below minimum limit | |||
| Employee daily overtime hours exceed maximum limit | |||
| Employee period overtime hours exceed maximum limit | |||
| Employee consecutive work days exceed maximum limit | |||
| Employee Information Management | |||
| Maintain employee contact information, picture, position, hire date, labor rate | |||
| Limit hours an employee can be scheduled to work per day or per work period | |||
| Assign minimum and maximum work and overtime hours per day or per work period for each employee | |||
| Set an employee’s availability, desired work hours in multiple periods for each day of the week | |||
| Designate authorized time off reasons for each employee | |||
| Designate home and authorized work locations for each employee | |||
| Allow up to 25 customizable fields for each employee record | |||
| Define employee's skills/certifications and skill expiration dates | |||
| Designate tasks that an employee is authorized to perform | |||
| Designate if an employee is exempt from overtime pay | |||
| Attendance Tracking and Labor Cost Controls | |||
| Automatically sums up employee work hours and calculates labor costs while scheduling | |||
| Auto compute regular and overtime pay based on scheduled shifts | |||
| Auto compute shift premium and on-call pay based on user-defined rules | |||
| Auto compute time off pay | |||
| Generate Weekly, Bi-Weekly, and Period time cards | |||
| Punch view to show shift assignments and real-time tracking of the employee’s clock in/out times | |||
| View, edit, and add punch records to fix missed punches and exceptions | |||
| Show the variances between planned and actual work hours and costs | |||
| Reports based on punch clock data | |||
| Reports | |||
| Number of standard reports | 53 | 50 | 34 |
| Context sensitive filtering, sorting, and grouping of report data | |||
| Drill-down for more details, and make changes to the underlying data | |||
| Options to configure report formats and contents | |||
| Ability to include graphs and pictures in reports | |||
| Customize standard reports and save updated templates in memorized report list for future use | |||
| Preview report before printing (what you see is what you get) | |||
| Export report data to Excel, PDF, RTF, HTML, and popular graphic formats | |||
| Custom report development available for a fee | |||
| Multi-Level Access Control | |||
| Multi-scheduler concurrent access | |||
| Role-based access control to accommodate full-time schedulers, managers, occasional users, and read-only users | |||
| Unlimited user accounts and roles | |||
| Grant/deny command execution, view, add, edit, delete data privileges to each role | |||
| Grant/deny access to running individual report to each role | |||
| Grant/deny access to sensitive data including labor costs and employee information to each role | |||
| Grant/deny access to scheduling data at individual locations | |||
| Collaboration with External Systems | |||
| Import employee data from Excel file | |||
| Custom plug-in support for data exchange with payroll and external systems such as Workday, ADP, SAP, Kronos | |||
| Cusom plug-in support to interface with third party Interactive Voice Response (IVR) systems | |||
| API for custom software development | |||
| Export data to Excel, PDF, RTF, HTML, and other popular formats | |||
| Publishing Work Schedules | |||
| Print/export weekly and monthly shift assignment and time off calendars | |||
| Print/export employee weekly and monthly calendars | |||
| Print/export shift assignments, task assignments, on-call assignments for selected time periods | |||
| Publish schedules in PDF and other formats for Internet/online viewing | |||
| E-mail schedules to employees in HTML, text or iCalendar file format | |||
| Employees can access their schedules online | |||
| Employee Online Access and Self-Service | |||
| Viewing Schedule | |||
| Allow employees to view own schedules in user-defined time periods | |||
| Option to view coworkers' schedules | |||
| Show schedule in monthly calendar format with color coded shifts and status icons | |||
| Filter to show/hide on calendar, shift assignments, time off, time off requests, open shifts and shift trades | |||
| Drill-down on calendar to show own and co-worker's shift assignments, time offs, requests, trades | |||
| Show shift assignment details with assigned tasks, notes, and location with clickable Google Map | |||
| Requesting Time Off | |||
| Employees can make time off/vacation requests online or from mobile devices | |||
| Schedulers/managers can track, manage, approve, or deny time off requests | |||
| Employees can see approval status online and/or receive alerts via in-app notifications | |||
| Shift Trade/Pick Up | |||
| Allow employees to post assigned shifts for bids/trades with other employees | |||
| Employees can invite all qualified or only selected co-workers to bid | |||
| Bidder can propose to swap shifts or to just take over the shift assignment | |||
| Employee can choose a winner from the submitted bids | |||
| Option to require scheduler approval for each trade | |||
| Schedulers and affected employees are instantly alerted on the trade status | |||
| Self-scheduling with Open Shifts | |||
| Schedulers can create an open shift for a position with the required employees and skills | |||
| Only qualified employees can view open shifts and bid for the shift they like | |||
| Schedulers can approve or reject bids and affected employees will be notifed | |||
| Punching In and Out | |||
| Employees can punch in and out of their assigned shifts | |||
| Employees can punch in and out multiple times during a shift | |||
| Schedulers can specify allowable clock in/out time windows | |||
| Schedulers can view punch data in real-time | |||
| Schedulers can run report on planned and actual work hours and costs | |||
| Time Card Information | |||
| Employees can view planned vs actual work hours for current, previous, or next payroll cycle | |||
| Show time card info for on call, overtime, paid and unpaid time-off hours | |||
| Lookup Co-workers | |||
| Employees can look up coworker’s contact information to call, text, or email | |||
| Schedulers can decide who to include or exclude from the directory | |||
| Update Availability and Contact Information | |||
| Allow employees to update their own contact information | |||
| Employees can update their availability to work for each dayof the week, in multiple time segments | |||
| Technologies & Infrastructure | |||
| Runs in a Web browser on smart phones, tablets, laptops, desktops with no download, no installation | |||
| iOS App available for employee access | |||
| Android App available for employee access | |||
| Data stored in a Microsoft SQL Server database on Microsoft Azure cloud | |||
| Runs on Microsoft Azure cloud computing platform on Microsoft-managed datacenters | |||
| Windows-based application | |||
| Work with on-premise Microsoft SQL Server | |||
| Work with Microsoft SQL Server Compact Edition | |||
Try It For Yourself
Download Snap Schedule and try it free on your personal computer. The trial period starts on the day you first use our software and automatically expires 30 days after. You can use one of the sample schedules to evaluate the software features or enter real data and use Snap Schedule to schedule and manage your employees.
Download NowRequest a Personalized Demo & Consultation
If you prefer personalized online demo from the convenience of your office via Citrix GoToMeeting, we can do that too. We will schedule one of our product specialists to help you set up your schedule, walk you through the many features of our scheduling software, and answer your specific questions. There is no risk, no cost, and absolutely no obligation on your part.
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